Discontinue or Change Programs

Overview

Discontinuation of an existing degree, major, certificate, specialization, minor or other Senate-approved credential, and changing degree requirements requires college and university-level approval. To discontinue an existing degree, major, certificate, specialization, minor or other Senate-approved credential, or change existing degree requirements, the university must “sunset” the existing credential for seven years (this matches the UO catalog expiration cycle). This allows students seven years to complete the credential under the requirements they started with. During this seven-year period, the credential is marked as “inactive” and no new students are admitted.

Once a discontinuation or change in requirements is approved in the Curriculum Report, the Office of the Registrar flags the change in their systems. At the end of the seven-year period, the Office of the Registrar removes the credential from the catalog.

Proposal

Units wishing to discontinue an existing credential or change degree requirements as described above should draft a proposal that contains the following information:

  • Name of credential to be discontinued or changed
  • Rationale for the decision. Why is the credential being discontinued or changed? How does discontinuation or change fit with the school or college’s and the university's short and long range plans?
  • What are the potential effects on students and how those will be managed? Specifically, how does the change affect alumni, current students and students in the pipeline? Describe how students who have not yet completed the credential will be notified of the change and of the deadline for completing.
  • What are the potential effects on existing faculty or program staff and how will those be managed?  For instance, how might teaching loads or assigned duties change?
  • What are the potential curricular effects? Are any courses associated with the program being discontinued? If so, how does that affect other programs, students or faculty?
  • Are there other resource or budget effects? If so, describe those and how they will be managed.
  • Describe any other necessary plans to manage the transition.

Process

  1. Complete proposal to discontinue a credential or change degree requirements.
  2. Gain school or college approval for discontinuation or change through school or college governance processes. Revise proposal as suggested through school or college governance processes.
  3. Once approved through college governance processes, submit complete proposal along with a memo from the dean or vice president expressing support for the proposal to the associate vice provost for academic excellence in the Office of the Provost and Academic Affairs.
  4. The associate vice provost for academic excellence will work with the dean and vice for Undergraduate Studies and/or the dean of the Graduate School to get the proposal on the agenda of either the Undergraduate Council or the Graduate Council.
  5. Once the Undergraduate or Graduate Council approves the proposal, the discontinuation or change will be noted in the Curriculum Report that is voted on by the Senate.
  6. Upon Senate approval of the Curriculum Report, the discontinuation or change will be in effect the following fall term, and the sunset period will begin.