Dear [whoever is assembling the file]:

        I have been informed of my rights of access, pursuant to Oregon Revised
Statute (ORS) 351065 (Sect. 3,4,5,6) effective 1995, to the full evaluative file being prepared for consideration of my case for promotion [and/or indefinite tenure, as appropriate], and of the possibility of waiving this right for certain categories of material.

        I wish to retain my legal right of access to all materials in my file.

                                                                Sincerely,

                                                                [Candidate]