In this example, the candidate waives the right of access to external letters, but retains full access to letters from individuals affiliated with the UO.

Dear [whoever is assembling the file]:

        I have been informed of my rights of access, pursuant to Oregon Revised
Statute (ORS) 351065 (Sect. 3,4,5,6) effective 1995, to the full evaluative file being prepared for consideration of my case for promotion [and/or indefinite tenure, as appropriate].  However, it is my view that external referees’ evaluations should be kept confidential.

Consequently, I hereby waive in advance my legal right of access to see the evaluative materials submitted by all referees external to the University of Oregon in conjunction with my promotion [and/or tenure] review.  I make this waiver with full knowledge of my legal rights under Oregon Law and without duress.

I wish, however, to retain my legal right of access to all letters submitted by individuals affiliated with the University of Oregon.

 You should feel free to inform prospective external referees that I have submitted this partial waiver and have agreed voluntarily to forego any legal rights of access to these materials which I possess under Oregon Law.

                                                                                      Sincerely,

                                                                                     [Candidate]