The Office of the Provost hosts workshops for UO faculty members academic leadership in order to enhance their academic endeavors, development, and success.

Past Workshops & Events

Academic Leadership

  • Aligning Practice to Policy: Teaching Excellence at AAU Universities Watch the January 10, 2018 presentation 
    • Emily Miller, associate president for policy at the Association of American Universities (AAU), held a public presentation. The talk was open to the public. Discussion topics included the AAU's findings about key institutional elements that support teaching excellence, the responsibility of AAU universities to use evidence-based teaching methods to promote student success, and how misalignment of practice and policy can get in the way of that success. Faculty members, unit heads, assistant, associate, and divisional deans, and other academic leaders were encouraged to attend this interactive presentation.
  • Know Your Contracts: Understanding the UO's Collective Barganing Agreements Download the March 7, 2018 presentation slides 
    • In this workshop, labor relations personnel from Human Resources, the Graduate School, and the Office of the Provost and Academic Affairs lead conversations around areas of confusion, myths, and and best practices related to the collective bargaining agreements between the university and United Academics, the Graduate Teaching Fellows Federation, and the Service Employees International Union. Unit heads, unit directors of graduate studies, assistant, associate, and divisional deans were encouraged to attend.
  • Supporting and Managing Faculty & Staff Download the February 28, 2018 presentation slides
    • In this session, participants learned how to describe what it looks like to lead with radical candor and how to describe the unit head's role in faculty management and support. Participants learned proactive approaches to supporting and managing faculty, learned how to approach personnel concerns in clear and honest ways, and learned how to engage informal resources and formal mechanisms. 
  • Embedding Equity and Inclusion into the Academic work of your Unit Download the February 7, 2018 presentation slides
    • This workshop focused on ways that unit heads and academic leaders can embed principles of equality and inclusion into their practices. Interactive examples from around the University were provided. The facilitators provided an update on the implementation of diversity action plans, which included upcoming funding and collabortive initiatives. This workshop was hosted by the Office of the Provost and Academic Affairs and DEI's Center for Diversity and Inclusion.
  • Budgeting 101: For New Heads and New Managers Download the December 6, 2017 presentation slides
    • In this session, Jamie Moffit, vice president of finance and administration and chief financial officer, provided participants with an overview of the university budget, major revenue streams, and financial challenges. She discussed issues related to budgeting at the departmental level, including distinguishing between fixed costs and non-fixed costs and outlined how to best use indexes and activity codes to track specific projects and initiatives. 
  • TTF Offer Letter Term Sheet Download the November 30, 2017 presentation slides
    • This interactive workshop provided those involved in this year’s tenure-track hires with the knowledge and skills to implement the new Offer Letter Term Sheet. Participants learned why the term sheet was created and how it fits into the hiring process, and they interacted with the tool (laptops were available). Participants brought with them all the details of their last tenure-track hire to use as a test case for data entry.
  • UO Allocation System for Academic Units View the November 29, 2017 presentation slides
    • Brad Shelton, executive vice provost for academic operations, provided an overview of the new academic resource allocation system, including the Institutional Hiring Plan, the newly adopted operational metrics and local efforts to develop research and scholarly measures of excellence. Unit heads, managers, and assistant, associate, and divisional deans were encouraged to attend this meeting.
  • Evaluation of Teaching View the November 2, 2017 presentation slides
    • The advisory board of the university's newly convened Teaching Academy joined the luncheon for a conversation about best practices for the evaluation of teaching, including tools for peer review and self-assessment, and an update to the UO Senate Task Force's goals regarding teaching evaluation and reform. Assistant, associate, and divisional deans involved in the evaluation of teaching processes were encouraged to attend this luncheon. 
  • Processing Tenure Files View the October 25, 2017 presentation slides
    • This workshop provided a nuts and bolts overview of the tenure timeline and process, as well as an interactive discussion around how to support faculty members going up for tenure. Representatives from the Office of the Provost and Academic Affairs were present to answer questions and guide discussion. Participants were instructed to read their units TTF review and promotion policy.
  • Best Practices for Faculty Merit Review View the October 11, 2017 presentation slides
    • This workshop offered opportunity for interactive discussion about the faculty merit review process, including lessons learned during previous review cycles and best practices going forward, in order to prepare for an efficient and effective 2017 merit cycle. Representatives from the Office of the Provost and Academic Affairs and Human Resources were on hand to answer questions and guide the discussion.
  • Summit for Academic Leaders, September 14, 2017
  • Nuts and Bolts of Departmental Personnel Actions View the March 16, 2017 presentation slides
    • This workshop for unit heads focused on departmental personnel actions. Topics included: tentative critical deadlines; faculty appointments – department role, managing career vs. pro tem; OA appointments; multiple/joint appointments; exempt vs. non-exempt (FLSA); and separations. The session also addressed specific topics of performance management as related to TTF, instructional NTTF, and research NTTF.
  • Building Relationships View the October 19, 2016 presentation slides
    • Building Relationships workshop covered essential aspects of HR for unit heads managing faculty, classified staff, and OAs. Topics included: performance management, addressing and differentiating between exempt and non-exempt employees, understanding labor relations, and handling difficult conversations.
  • Workshop on Conflict and Email: Problems and Possibilities Download the April 27, 2016 presentation slides [PDF]​
    • This workshop for department heads, program directors, and unit heads focused on conflict in email. The session was led by representatives from Office of the Provost and Academic Affairs and interim ombudsperson Jennifer Reynolds

      From interim ombudsperson Jennifer Reynolds:
      Everyone knows that email is not ideal for communication and conflict management. How many times have we seen someone (maybe even ourselves) send something confusing, misinterpret tone, write a screed, forward without permission, or circulate inappropriate materials? But for many of us, given the various demands of our projects and teams, email is often our only option for getting our work done. This session explores how we can become more skillful users of email, especially when it comes to preventing and managing miscommunication and conflict.

  • Workshop on Research NTTF Performance Reviews Download the March 7, 2016 presentation slides [PDF]​ View the Research NTTF Performance Evaluation Template [DOC]
    • This workshop for department heads, program directors, and unit heads focused on Research NTTF performance management. The conversation covered basic principles of performance management and addressed the role of performance reviews in maintaining a productive department, program, or unit. The session was led by representatives from Office of the Provost and Academic Affairs, Office of the Vice President for Research and Innovation, and Human Resources- Employee Relations.
  • Workshop on Instructional NTTF Performance Reviews Download the January 21, 2016 presentation slides [PDF]
    • This workshop for department heads, program directors, and unit heads focused on NTTF performance reviews. The conversation covered basic principles of performance reviews and addressed the role of reviews in maintaining a healthy department, program, or unit. The session was led by Senior Vice Provost Susan Anderson, Assistant Vice Provost Ron Bramhall, and Senior Employee Relations Coordinator Annie Bentz.
    • Example templates are provided for reference as tools to build templates for your individual department, program, or unit. If you have an example you would like shared, please email it to Ron Bramhall (
  • Panel Discussion for New Academic Leaders, September 21, 2015
    • This panel, led by Assistant Vice Provost Ron Bramhall (, was developed for those new to an academic leadership role at the University of Oregon. The session consisted of a facilitated panel discussion with colleagues who are experienced academic leaders.
    • Timeline and Resources for Department/Unit Heads

Non-tenure-track Faculty

  • Career NTTF Evaluation and Promotion Download the November 27, 2017 presentation slides [PDF]
    • This workshop was intended to help career non-tenure-track faculty members (NTTF), unit heads, and unit managers learn about the NTTF evaluation and promotion process at the University of Oregon. This session included both instructional and research career NTTF. Topics covered include evaluation and promotion timelines; candidate and unit responsibilities; and dossier preparation. Representatives from the Office of the Provost and Academic Affairs and the Vice President for Research and Innovation were on hand to answer questions. This workshop was primarily for career research and instructional NTTF. 
  • De-mystifying the Grants Process for NTTF  Visit the RDS website for more information
    • This workshop assisted non-tenure-track faculty in understanding the services and resources available through Research Development Services (RDS), a unit of the Office of the Vice President of Research and Innovation, as well as highlighted the experiences of NTTF faculty who are grant active. Facilitated by Lynn Stearney and  Vidusha Devasthali, RDS; Panelists included: Janne Underriner (Linguistics), Mari Strand Carey (College of Education), and Scott Steward (Institute of Molecular Biology).
  • NTTF Coming up for Promotion - Am I ready yet? Download the January 24, 2017 presentation slides [PDF]
    • Intended for career research or instructional non-tenure-track faculty, this workshop was intended to help career NTTF identify their eligibility and readiness for promotion.

Tenure-track Faculty

  • Promotion to Full Professor Download the April 25, 2017 presentation slides
    • This workshop described how to prepare an effective and complete case for promotion to full professor, including the timing of case submissions; expectations for research, publication, and creative accomplishments; expectations for teaching and service; and other critical topics.
  • Preparing the TTF and NTTF Promotion & Tenure File for Unit Heads, Office Managers and Staff Download the February 23, 2017 presentation slides
    • This workshop provided information to unit heads, office managers, and key support staff involved in the assembly of Promotion and Tenure files. We discussed the general process, timelines, and guidelines surrounding the preparation of a file, and the digital preparation and submission of dossiers. In addition, we reviewed the timing of full professor cases, interpreting credit for prior service, solicitation of external reviewers, peer review of teaching, and other topics critical to the assembly and submission of complete files. 
  • Promotion and Tenure For Candidates Who Will Undergo Review Download the February 14, 2017 presentation slides
    • This workshop addressed promotion and tenure matters for tenure-track faculty who will undergo review during AY 2017-18. Aimed at both tenure cases and promotions to full professor, this session focused on the promotion and tenure process, the timing of the efforts required, and the respective roles of the department, the department head, and the candidate.
    • Tenure Reduction Program Watch the April 28, 2016 video or download the April 28, 2016 TRP presentation slides or Retirement Considerations [PDF]
      • This workshop was developed for all tenure-related faculty who are interested in learning about the Tenure Reduction Program (TRP). The TRP provides an opportunity for  tenured faculty to gradually reduce their involvement at the UO for up to five years after retirement. This workshop addressed eligibility, rights and responsibilities, interaction with PERS and other retirement funds, faculty standing in the department and university, types of instructional assignments, class enrollments, alternatives to teaching, and constraints on employment and sustaining PERS eligibility. The workshop was facilitated by Ken Doxsee, Vice Provost for Academic Affairs and Jen Mirabile, Senior Program Coordinator, Human Resources.
    • Introduction to Tenure for Untenured Faculty Watch the video or download the November 4, 2015 presentation slides
      • This workshop introduces untenured faculty to the promotion and tenure process, including an overview of the process; "early stage" discussions of scholarship, teaching, and service expectations; helpful tips regarding record keeping, CV and statement preparation' and comments about common issues that arise and ways to avoid them.
    • Mid-Term/Third Year Review Watch the March 03, 2015 video  or download the March 03, 2015 presentation slides
      • This workshop was held March 3, 2015 and was intended for deans and department heads involved in the professional evaluation of faculty for their Third-Year (Pre-Tenure) Review. The Third-Year Review of pre-tenure faculty represents a key step on the tenure track, providing an in-depth analysis and valuable feedback to the faculty member regarding progress toward tenure. This is a critical juncture in that contract renewal at the third year is not automatic; the major criterion behind the decision to renew a contract is evidence of significant progress towards establishing a record appropriate for tenure.

      New Faculty Orientation


      •  Workshop on Implementation of Alternative Compensation Model Programs: Article 17, November 17, 2015
        • The 2015 UA/UO Collective Bargaining Agreement allows for alternatives to traditional overload compensation models for those programs named in Article 17, Section 10. These programs may offer lump sum compensation for overload assignments, rather than otherwise required overload compensation. This workshop, hosted by Academic Affairs and HR - Employee and Labor Relations, provides guidelines and procedures on overload compensation for programs named in Article 17, Section 10.
        • Watch the video
        • PDF iconmou_fte_draft.pdf
        • PDF iconarticle_17_marked.pdf