Preparing NTTF Promotion Files

The Office of the Provost and Academic Affairs (OPAA) reviews all instructional and clinical NTTF promotions. For instructional and clinical NTTF promotion submissions, follow the process outlined below.

The Office of the Vice President for Research and Innovation reviews all faculty in research classifications.For research NTTF promotion submissions, contact Bryan Evans in the Office of the Vice President for Research and Innovation.

For planning purposes, it is important for OPAA to have accurate information about cases that will be submitted. On or before November 1, units should send an email to Sonja Runberg ( with the following information for each candidate:

  • Full name
  • UO ID number
  • UO email address
  • Department name
  • School/college
  • Candidate’s current and proposed rank (e.g., promotion from instructor to senior instructor)

OPAA requests digital submission of all files.The candidate’s file should be prepared digitally at the unit level. Once the unit review is complete, the file is to be forwarded to the dean’s office. Following the dean’s review and recommendation, the dean’s office will submit the primary file and supplementary materials to OPAA via Microsoft OneDrive. See below for process details.


The dossier is to be submitted digitally as a single PDF with all elements included. Dossiers not submitted as a single PDF will be returned for reformatting. Units are encouraged to use the digital dossier template for compiling the dossier.

Digital Dossier Template

Supplementary Materials

Supplemental materials are to be submitted digitally as possible. It is recommended that units use the supplementary file template for submitting materials. If files are not readily available in digital format, contact Sonja Runberg ( for alternative arrangements.

Supplementary File Template

Submitting the file

Promotion files are to be submitted by the dean’s office to OPAA using Microsoft OneDrive. All UO employees have access to OneDrive. If you are unfamiliar with OneDrive or have questions about its use, please contact your IT staff.

Upload the candidate’s dossier and supplementary file using following steps:

  1. Create a folder in your OneDrive account, using the naming convention Last, First - School/College Dept (e.g., Doe, Jane - CAS History)
  2. Upload the dossier to the candidate’s folder
  3. Upload supplemental materials as applicable
  4. Invite Sonja Runberg ( to view the folder, being sure to allow her permission to edit
  5. Email Sonja once the files are uploaded and the folder is complete. This completed folder will constitute the version to be reviewed through the remainder of the process. Any changes made after this point will not be reflected in the final version.

Questions about the preparation of the promotion file may be addressed to Sonja Runberg (

Sample elements

Evaluation letters

Candidate's letter of waiver or non-waiver

The Office of the Provost and Academic Affairs has developed the below forms to assist in the calculation of eligibility:

9-month NTTF Eligibility Form [PDF]
12-month NTTF Eligibility Form [PDF]